Accounts Payable in Passport Shipping

About Passport:

Passport is reinventing cross-border e-commerce logistics as the modern international shipping carrier of choice for eCommerce (customers include Bombas, Native, Ritual, Seed.com). By combining our proprietary asset light network along with technology and customer support, we ensure that consumers around the world receive their packages without the hassle and pain that is typically associated with international shipping.

We’re a growing, ambitious team looking to upend the trillion-dollar international parcel shipping industry through a world-class experience. At Passport, you will have the opportunity to work with some of the biggest e-commerce merchants in the world and think strategically on how to add value to their international business. See this TechCrunch (https://tcrn.ch/2TKQ4eO) article to understand why brands love us.

1. Oversee the full cycle of accounts payable operations, including invoice processing, invoice validation, and payment processing
2. Review and approve invoices for accuracy, completeness, and compliance with company policies and relevant regulations.
3. Own the audit process of all vendor bills.
4. Coordinate with internal departments to resolve invoice discrepancies, coding issues, and payment inquiries in a timely manner.
5. Identify and track resolution of all vendor related discrepancies and ensure credit memos are obtained for all discrepancies.
6. Maintain accurate and up-to-date vendor records, including contact information, payment terms, and banking details.
7. Prepare and analyze accounts payable aging reports, identifying overdue payments and implementing strategies to minimize delinquencies.
8. Develop and maintain strong relationships with vendors, fostering open communication and resolving issues to ensure timely and accurate payments.
9. Collaborate with cross-functional teams to streamline accounts payable processes, identify areas for improvement, and implement efficiency enhancements.
10. Assist with month-end and year-end closing activities, including accruals, reconciliations, and financial reporting as needed.
11. Stay current on industry trends, best practices, and regulatory changes related to accounts payable processes and financial operations.

1. Bachelor's degree in accounting, finance, or a related field.

2. Proven experience (5+ years) in accounts payable or similar finance roles, with demonstrated leadership and supervisory skills.

3. Strong knowledge of accounting principles, financial regulations, and accounts payable best practices.

4. Proficiency in accounting software (e.g., Quickbooks, Netsuite, Bill.com, Tableau) and Microsoft Excel.

5. Excellent attention to detail, analytical skills, and problem-solving abilities.

6. Effective communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.

7. Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

8. Proactive mindset with a continuous improvement orientation, always seeking opportunities to optimize processes and enhance efficiency.

9. Experience in the logistics or transportation industry is preferred but not required.